Privacy declaration

VINCKX bv takes your rights with regard to data processing seriously. In this statement, VINCKX bv explains how it collects, processes and uses your personal data. It thus forms the general policy of VINCKX bv in the field of data processing.

The person responsible for the processing is VINCKX bv, Locomotiefstraat 135 in B-2800 Mechelen (see further contact details on this website).

For questions about this statement and our policy, you can always contact michel.vinckx@vinckx.net. For questions that are more than a request for information, we may ask you to identify yourself so that we can be sure that we provide the requested information and data to the correct person.

IMPORTANT!!

Sometimes VINCKX bv holds data for technical or other purposes.

Read all the way at the bottom of this text!

When does VINCKX bv collect and process data?

VINCKX bv collects and processes data about you when you call on us as a customer, when we see you as a potential customer or when you contact us in another way. If you are a supplier, your data or those of your contacts will be processed in the context of these activities. Furthermore, your data, as a customer or as a supplier, is processed when preparing invoices and other accounting documents. In some cases, we process your data with the intent to present our services to you. Finally, we may process data about you because it is or may be important for our activities, for example to be able to rely on your advice or services.

What data does VINCKX bv collect and process?

This concerns the data that you provide us with and that we need for the execution of the products or services for which you rely on us, such as your name, address, e-mail address and professional data, such as company name and VAT number, and any other information in that regard. Usually you provide us with this information directly, but it is also possible that we obtain this information from other parties.

The data may also relate to your interests in or plans for future products or services. Financial data must be processed in the context of accounting. Data about your position and activities are processed in the context of communication or public relations.

We collect this information both when you fill out our paper forms and when you do so electronically.

For what purposes does VINCKX bv collect and process data?

We process this data for our customer management (providing services or products and thus performing the contract that we conclude with you), to inform you about the services we offer and to provide information about products and services offered by other companies with which VINCKX bv collaborates, supplier management, accounting and communication/public relations.

With regard to our website, we tailor the content and ease of use thereof as much as possible to you as its users. In addition, we process your data to comply with the obligations arising from the provision of a website and its content and to enable you to use the interactive applications and services on this website.

What are the bases for the processing of data by VINCKX bv?

In principle, we collect and process your data on the basis of the contractual relationship that we have with you as a result of your assignment and the contract that we conclude with you. This is also the basis for the processing of data about suppliers.

Where the processing is not necessary to perform the contractual relationship, such as in direct marketing and communication, it is based on our legitimate interests as a company, in particular the freedom of enterprise and information. We always ensure that there is a balance between our interests and yours, for example by granting you a right of opposition.

Will the data be communicated to third parties?

Your data is mainly processed internally in the context of customer management and accounting. They can be passed on to subcontractors that we rely on.

Unless you object, they can also be shared with the other companies with which VINCKX bv collaborates.

They can be passed on to subcontractors that we call on for certain punctual services or assignments, albeit always under the control of VINCKX bv.

Sometimes we are obliged to pass on information about you. This is especially the case if we are legally obliged to do so or if government authorities have the right to request data from us.

In principle, your data will not be passed on to third countries or international organizations outside the EU.

Your rights

If we process your data for direct marketing purposes, you can object to this at any time. To do so, it is sufficient to contact michel.vinckx@vinckx.net

If your data is communicated to the other companies with which VINCKX bv collaborates, you can also object to this.

You can always request the data that we process about you and, if necessary, have it corrected or deleted. For this purpose, it is sufficient to request this from michel.vinckx@vinckx.net , with proof of your identity. We ask this to prevent your data from being disclosed to someone who is not entitled to it.

If you do not agree with the way in which VINCKX bv processes your data, you can always submit a complaint to the Commission for the protection of privacy (www.privacycommission.be), Drukpersstraat 35, 1000 Brussels.

Amendments

VINCKX bv reserves the right to change this statement and/or this policy. Changes will be notified to users via the website.

(SOURCE: partially UNIZO + DPS4U structure).

SPECIAL ATTENTION to PROCESSING and TRANSFER OF DATA

VINCKX bv provides services for which data is transferred and processed. Usually this is for database repairs, data conversion, analysis, application development, etc. It is possible that personal data is present (directly or indirectly).

Although data protection in the context of personal privacy always remains the final responsibility of the “Data Controller”, VINCKX bv will always act as a constructive partner.

If the tasks can be performed without the presence of personal data and if the efforts involved are proportionate, then techniques such as “Pseudonymization” and “Anonymization” will always be considered to reduce the intrinsic risk.

When transferring data with personal data, attention will always be paid to its security. (encryption etc.).

If a service acquires a continuous nature of processing (not occasional processing), VINCKX bv will act as a “Data Processor” in this regard and will also take the initiative for the necessary steps such as drawing up a processing agreement, inclusion in the data register, etc.